Many things as numerated above, while the need for national and regional offices is desirable it is also improtant for regular meetings, involving in what others local and international NGOs are involve in. Participting in policy meeting, review of document and sponsor events as it relate to organization vision and focus. Involve and participate in seminar, conferences etc. Build the network and navigate with all is an ideal to better partnership.

 

Mechanisms the Global Fund need put in place to enhance collaboration, communication and coordination at the regional level.

 

• Strengthens communication systems among partners by providing capacity building programs i.e. ICT.
• Develop list serves, e-forums systems at regional levels to enhance experience sharing and skills on coping mechanisms on the three diseases.
• Create strategic regional coordinating offices to enhance collaboration and efficient consultative forums for effective result-oriented partnership.

 Thanks

Paul Moses

GF at the country levels should be strongly involved in country-led formulation of program and implementation process, during which it will establish collaborative strategies and communication focal points, channels and mechanism while ensuring strong partnership with local communities. At the regional level GF can encourage country partnership, share successful country intervention procedures as well as organizing regional workshops and training for implementing partners. Information flow chart will be a good tool to establish a strong communication system. Accurate and required information flowing from the region to affected countries through the countries Reps to implementing partners and to the communities. Community’s feedback will be helpful

Dear e Forum; One of the most significant weaknesses in the present management of the Gf project has been the poor quality of data capture and maintenance which is evident at virtually all regional levels. This position is related to the absence of defined information system requirements. Other than the standard reports which are prepared for use in providing inputs to annual progress reports, all other reports appeared either ad hoc or are unstructured. This is a fundamental weakness which has adversely impacted effective management and control of the Gf project activities. Gf therefore should aim to set out an outline of a Gf monitoring system which could be used for GF overall management standard information flows ansd data interchange. This should take account of the need to monitor Gf project throughout the entire project cycle. The key objective of GF information syatem should support the planning and control of operations at every stage of each regional level. GF project's life cycle from inception through to completion. MIS required to achieve this should be timely, accurate, meaningful and relevant. Since there are a number of key target users of such MIS to facilitate both operational and strategic decisions making within the region hierarchy including GF secretariat, member states and national contact points, sector co ordinating units and implementing agencies. The information needs of these users are cleary varied and have different purposes. however the common goal of all participants is to be able to plan, coordinate and control an array of prospective and live GF projects of the member states within the regional grouping. Within this framework each users specific information needs should be identified and systems developed to achieve these requirements. Effective management and control of the GF demands that a detailed database of information be stored that can be used at project level, but which can be summarised for use at national, secretarial or regional level. By standard categorisation of each element of information which is required to plan, coordinate and control GF project activities, information could be held accross the region within a standard database coding structure which would provide ease of consolidation and analysis of performance and hence improved management control and accountability. The categorisation of essential data would enable information to be obtained speedily from a number of alternative perspectives. The potential breath of analysis that can be provided by such database approach to regional level, information requirement would enhance management capabilities in planning, coordination and control over every stage og GF projects life cycle. before such information systems strategy is embarked upon, the actual information requirements of all users within the region and related organisation are defined, systematically agreed and a common hardware operating platform is established. It is therefore important that before an information systems strategy is embarked upon, the actual rather than perceived information requirements of all users within the region and related organisations are defined in detail and agreed. Therefore Gf should develop and adopt an information systems strategy which is focused upon clear definition of information requirements,a consistent means of data capture throughout the organisation using a database approach and selection of common hardware and software for use across the region. This would facilitate significant improvements in regional management, planning, coordination, communication, collaboration and control of prospective approved and live GF projects. Robson Olwe

Dear Members

During board meetings, I always suggested establishment of GF regional offices to assist countries on various issues implementation, I think regional offices can play important role in strengthening regional collaboration and partnership. Some times  there is a need for a third party as catalytic factor in initiating collaboration between countries of the same region. Although there are actions on the ground by the Global Fund to  encourage countries for regional collaboration, still more efforts by GF should  be taken to promote this strategy.

Ali As'ad

Friends of GF MENA

To, e-Forum 2008 Received reminder.Regarding strategic ways to improve communication between implementers across countries& regions,GF has single & multi country applicants components .Multi country applicants components could enhance GF mechanism & communication across countries& regions.Multi country applicants components could determine potential for contribution & status of gross availability of resources to counter necessities in specific countries at the regional level.Through multi country applicants approaches,less health infrastructure countries alongwith intra-regional countries could address socio-economical factors for community system strength- ening ,production factors,formal relationship with country co-ordinating mechanism,promote country technical assistance,replenishment mechanism & accessibility of international monetary system . Regarding assessment of replenishment mechanism & regional collaboration discussion Demand could detail challenging aspects for joint capacity development in countries.

Thankyou
ASHISH SRIVASTAVA
ex-International marketing
CCM(SEAR-INDIA)81237

• Proper definition of Goals and Objective: The Goals and Objective of the Global Fund must be properly define to the Regional Officers  to work  towards  attaining  these  Goals and  Objective,  this  will  appear as an extension of power from up to down and down to up as will be seen in a model bureaucratic setting.
  
• Use of Seasoned Administrators at the Regional level: The success of any Administration depends largely on the decision making process as such putting square peg in a round hole would mere the Goals of the GF; as a result there is need to use Seasoned Administrators at the Regional level to ensure proper decision making, good initiative and Goal attainment.
  
• Need for professional training for Regional staff: Professional training and re-training of personnel at the regional level will ensure continuous and sustain capacity building for the personnel who will in turn be well groomed in program Administration and implementation.
  
• Provision of Information, Communication and Technology ICT/IEC; Information Education and Communication and feedback at all levels: There should be unrestricted free flow of information and communication from one level to the next which must be duly adhered to and strictly maintained by all officials. 
• ICT equipment for Data collection, collation and processing which should be used, stored and re-used as need arises.
  
• The 3Cs, are two way thing from up to down and down to up, as such there should not be any breach at any point or level as this will jeopardize the whole process.
  
• The use of routine visits to access the level of 3Cs at all level as this will enhance proper use of 3Cs which will in turn ensure organizational Growth of the Global Fund.
  

Thankyou,

ASHISH SRIVASTAVA

ex-International Marketing
CCM(SEAR-INDIA)81237

Dear mr Michael Ngaara, though your points is too brief, but it contains a lot of important informations.Please, would you mind through ing more lights on your points for the interest of the GF and all those that are invovled.Thank you.